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Workflow Management in Minneapolis: The Challenges in Sustainable Workflow (Part 4 of 4)

This is the final part in a four part series on workflow management in Minneapolis. To read part one, click here.

Without proper workflow management in Minneapolis there are many problems that can arise affecting both the patient and the doctor. The paperwork changes hands between the patient, the front desk receptionist and the doctor. The paperwork is typically held in a simple file folder which is subject to the paperwork being misplaced, lost or filed incorrectly. Information on the patient’s records can be keyed in incorrectly, causing errors in billing and rejected or incorrect claims. As you can see, there are many ways for the workflow to become disrupted, leaving the doctor to wonder where his payment is.

In a doctor’s office with an optimized workflow management process, the patient fills out his information electronically on a kiosk and the information is electronically submitted to the doctor’s network. After the doctor is done providing the medial service, the doctor then electronically fills out the insurance claim form, the insurance company immediately processes the claim and transfers funds via electronic funds transfer to the doctor.

As all organizations grow, they face the challenge of managing, maintain and scaling their business processes. In today’s economic environment, businesses must move quickly when it comes to optimizing their operations and figure out new ways to raise productivity, lower costs, increase ROI and meet consumer’s needs. To address these challenges, many organizations turn to workflow management in Minneapolis.

Thanks for reading this series on workflow management. For additional information on how workflow management can be applied in your organization, contact AMI Imaging today.

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Workflow Management in Minneapolis: The Challenges in Sustainable Workflow (Part 3 of 4)

This is part three of a four part series on workflow management in Minneapolis. To read part one, click here.

Workflow management in Minneapolis simply refers to the processes and procedures in which tasks are completed. Workflow management is important because it affects processes and everyday business operations. The big problem for workflow management is what happens between the first action and the end result.

Many organizations struggle to find ways to operate as efficiently and organized as possible. Often times, they are not. This is where the “management” in workflow management comes into play. The goal of workflow management in Minneapolis is to determine which tasks need to be executed, what order they need to be accomplished in, who is involved, what systems are being used and what rules are being followed. Without this proper management, it can be quite difficult for an organization to operate smoothly.

Many workflow management professionals agree that one industry in particular is in dire need of a workflow management overhaul. This industry is healthcare. Here is how a typical billing process at an average doctor’s office looks:

  • Doctor provides a medical service for a patient
  • Doctor sends the necessary paperwork to an insurance company
  • Insurance company receives paperwork, approves service, pays doctor

More information on this workflow will be detailed in part four. In the mean time, contact AMI Imaging today for more information.

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Workflow Management in Minneapolis: The Challenges in Sustainable Workflow (Part 2 of 4)

This is part two in a series of four on workflow management in Minneapolis. To read part one, click here.

Workflow management in Minneapolis simply refers to the processes and procedures in which tasks are completed. Workflow management is important because it affects processes and everyday business operations. The big problem for workflow management is what happens between the first action and the end result.

What is the importance of workflow management in Minneapolis?

Workflow management is important because it affects processes and everyday business operations. For example, typical processes in an organization are:

  • Posting job openings, then an employee is hired
  • Billing, then checks are received
  • Submitting proposals or contracts, then revisions are needed
  • Payroll, then checks are signed and delivered

The big problem for workflow management in Minneapolis is what happens between the first action and the end result. Most processes include many steps, information handoff and action between multiple people and departments of an organization. This complexity can lead to inefficiency, inconsistency, increased risk and reduced productivity.

 In part three, we will discuss some of the struggles organizations have with workflow management. For additional information, contact AMI Imaging today.

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Workflow Management in Minneapolis: The Challenges in Sustainable Workflow (Part 1 of 4)

This is part one of a four part series on workflow management in Minneapolis.

What is workflow management?

By definition, workflow management in Minneapolis is the “automation of a business process during which documents, information, or tasks are passed from one participant to another for action, according to a strict set of procedural rules.

Workflow management in Minneapolis simply refers to the processes and procedures in which tasks are completed. Often, workflow management is used interchangeably with the terms, business process management and process reengineering. These terms all refer to how work flows through an organization and is completed.

In part two of this series, we will discuss the importance of workflow management in Minneapolis. For additional information on workflow management, continue reading the AMI blog or contact us today.

 

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How Can Document Imaging in Minneapolis Benefit Business? (Part 4 of 4)

This is the final installment in a four part series on document imaging in Minneapolis. To read part one, click here.

Document imaging in Minneapolis can provide any business an eco-friendly way to manage documents while increasing productivity and enhancing efficiency. Document imaging in Minneapolis is the method of scanning paper documents, converting them to images and then storing them digitally.

By investing in document imaging in Minneapolis and using a highly regarded company to manage your businesses document imaging needs, your business can enjoy the many benefits of having your paper documents available digitally, including:

  • Ease of accessibility
  • OCR and full text search
  • Enhanced security
  • Space savings
  • Long-term cost savings

Document imaging can be a difficult process if the business has thousands of documents that need to be organized, prepared, scanned, indexed and sorted in a system for easy access. This is why it is best to trust a reputable document imaging company for your business’ entire document imaging needs.

To find out how document imaging in Minneapolis can benefit your organization or business directly, contact AMI Imaging today.

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How Can Document Imaging in Minneapolis Benefit Business? (Part 3 of 4)

This is part three of a four part series on document imaging in Minneapolis. For part one, click here.

Document imaging in Minneapolis can provide any business an eco-friendly way to manage documents while increasing productivity and enhancing efficiency. Document imaging in Minneapolis is the method of scanning paper documents, converting them to images and then storing them digitally.

Use document imaging in Minneapolis for your business when you want to (list continued from part 2):

  • Copy text and images from a scanned document and paste in any document editing program. Alternatively, export text and images from a scanned document to a document editing program.
  • Perform optical character recognition (OCR) in a scanned document or a fax. For example, after recognizing text in a scanned document you can search for specific fields or text

Any business, large or small can benefit from document imaging in Minneapolis. Although most documents today are already in a digital format of some sort, nearly every business has a mass volume of documents that only exist in paper format.

For additional information on document imaging, contact AMI Imaging today.

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How Can Document Imaging in Minneapolis Benefit Business? (Part 2 of 4)

This is part two in a four part series on document imaging in Minneapolis. To read part one, click here.

Why use document imaging in Minneapolis?

Document imaging in Minneapolis can make a business more productive and eco-friendly by eliminating the need to search for paper documents and reduce paper waste. With document imaging, you can not only scan a document and eliminate the need for the paper copy, but you can also work with the scanned document, print, fax or email them like any other document on your computer.

Use document imaging in Minneapolis for your business when you want to:

  • Read a scanned document on your computer and send scanned documents to others in e-mail. You can scan paper documents for archiving and recycle the paper copies.
  • Search for text within a scanned document.
  • Fill out a simple form online that has been scanned or faxed. For example, scan a paper form or open a faxed form, fill in the requested information and return the form in email.

In part three of this series, we will continue to look at the benefits of document imaging. For more info on document imaging, contact AMI Imaging today. 

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How Can Document Imaging in Minneapolis Benefit Business? (Part 1 of 4)

Document imaging can provide any business an eco-friendly way to manage documents while increasing productivity and enhancing efficiency. Document imaging in Minneapolis is the method of scanning paper documents, converting them to images and then storing them digitally. With document imaging in Minneapolis, you can scan paper documents and convert them to digital images that you can save to your computer’s hard drive, business network server, or removable media for easy access.

Document imaging in Minneapolis also gives you the ability to perform optical character recognition (OCR) while scanning a document. By using OCR, you can then copy recognized text from a scanned image into a document editing program such as Microsoft Word or Adobe Reader and complete blank forms or edit text.

In part two of this four part series we will discuss the reasons why to use document imaging in Minneapolis. For more information, continue reading our blog or contact AMI today.

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Workflow Management in Minneapolis: Automating the Invoice Approval Process (Part 3 of 3)

This is the final part in a three part series. Click here to read part one.

Workflow management in Minneapolis can improve many internal business processes, including invoice approval.  Accounts payable and accounts receivable invoices represent a company’s most important accounting documents.  By automating invoice approval, companies can eliminate paper handling, improve information flow and substantially reduce physical storage.

The Benefits of Automated Invoicing

Automating invoicing streamlines workflow management in Minneapolis and provides numerous benefits for users, departments and the company as a whole.

User Benefits.  Company employees can access information in just seconds, even if they’re in another location. An automated process makes everyone’s job easier and allows efficiencies and productivity levels that could never be realized with a paper-based system.

Department Benefits.  Automated workflow management in Minneapolis allows the A/P department to efficiently process and monitor invoicing.  Invoices don’t get lost, misfiled or overlooked.  Instead, they’re tracked throughout the entire approval and payment process.  This increased efficiency often curtails collection calls from unpaid vendors and avoids late payment fees.  In addition, companies can take advantage of payment discounts for early payments and improve vendor relationships.

Company Benefits.  For multi-location organizations, automated workflow management in Minneapolis bridges the gap by making information available electronically.  Increased efficiency in invoicing allows companies to make better use of available staffing resources.

In addition, automated workflow management in Minneapolis helps certain companies meet federal guidelines for securing and storing information.  By complying with regulations, organizations can reduce their legal liability.

By automating the invoicing process and providing immediate access to documents, companies can realize significant cost savings and greatly enhance their cash management.

For more information on workflow management in Minneapolis, contact AMI Imaging today.

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Workflow Management in Minneapolis: Automating the Invoice Approval Process (Part 2 of 3)

This is part two of a three part series. To read part one, click here.

Workflow management in Minneapolis can improve many internal business processes, including invoice approval.  Accounts payable and accounts receivable invoices represent a company’s most important accounting documents.  By automating invoice approval, companies can eliminate paper handling, improve information flow and substantially reduce physical storage.

Workflow Management in Minneapolis:  An Automated Invoicing Process

When automating the invoicing process, automated workflow management in Minneapolis greatly reduces, or eliminates, physically handling and storing paper invoices.  A typical digital process would involve the following steps:

  1. Incoming invoices would be scanned into a document management system and electronically routed through an approval system.
  2. Invoices pending approval will appear in a folder on the appropriate employee’s computer desktop.
  3. The approver opens the folder and inputs the required coding information.  Depending on the established approval requirements, the invoice is routed automatically for further approvals or back to the accounts payable department for payment.
  4. All invoices are automatically stored electronically.

Since invoice statuses are updated automatically, accounting personnel can monitor all invoices quickly and easily.  By establishing the proper workflow management in Minneapolis, the automated system uses pre-determined approval and security processes.  Only selected employees will be allowed access and approval authority.

In part three of this series we will discuss the benefits of automated invoicing and how it can streamline workflow management in Minneapolis. For more information on workflow management, please contact AMI Imaging.

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